This enables employees to sign documents in Microsoft Word or even directly within Microsoft Outlook – with the simple click of a button. Learfield IMG College has integrated the Adobe tools within its Microsoft environment using Adobe Sign APIs. The workflow goes even further than e-signatures and document creation. “Other divisions across Learfield IMG College have been inspired to model our workflow, unlocking deeper efficiencies across the enterprise.” “Adobe Acrobat DC is a great collaboration tool for us, helping us increase the efficiency of document creation, review, and approval,” says Levy. That eliminates the often-overwhelming amount of back-and-forth of emails. Learfield IMG College relies on Adobe Acrobat DC to collaborate on documents, using its review and editing capabilities to provide feedback, make corrections, track changes, and manage version control. “In the five months since implementation, we’ve processed thousands of documents through Adobe Sign, and that number will continue to grow.” Creating and collaborating with Adobe Acrobat “As a company, we’re focused on content digitization, automation and actionable insights, so it is imperative to have a central document repository, automated workflows, digital signatures, and all related systems need to be integrated and transparent,” says Levy. This is especially important for high-value supplier agreements, which depend on many different stakeholders to authorize, approve, and sign. Each new supplier receives a set of documents – contracts, W-9 forms and supplier onboarding forms – and can quickly sign directly within the agreements, from anywhere.Īs a result, contracts are signed faster, even when people are on vacation or don’t have access to a printer. Learfield IMG College used the Workflow Designer feature within Adobe Sign to create a smooth, standardized process that applies to every supplier. “Now, there is an efficient process in place that mitigates the risks of missing data and documents and lack of visibility into the workflow – what previously took weeks now takes a matter of minutes.” “With Adobe Sign, our supplier management process is exceptionally faster,” says Levy. With Adobe Sign, that paper-based process is a thing of the past. In the past, suppliers were required to print, sign, scan, and return documents – a tedious process that could take weeks. When Learfield IMG College brings on new suppliers, several legal documents need to be drawn up, signed, and stored for future reference. The first area she tackled was supplier management. Levy led the implementation, rolling out Adobe Document Cloud to Learfield IMG College and its seven subsidiaries in less than eight weeks. Adobe Sign transforms supplier management And with most employees and suppliers working remotely, there was a real opportunity to streamline processes – making their lives easier and helping them work smarter, not harder. With closing offices nationally and supporting employees as they quickly shifted to working from home, it had become significantly crucial for Learfield IMG College to improve processes and make the most of its resources. Learfield IMG College rolled out Adobe Sign and Adobe Acrobat DC during the COVID-19 pandemic. “We adopted Adobe Sign and Adobe Acrobat DC at an enterprise level to accelerate our digital transformation and create a better experience for employees, clients, and suppliers,” says Qiana Levy, director of procurement and strategic sourcing at Learfield IMG College. That includes moving the entire enterprise to Adobe Document Cloud and streamlining processes essential to its success, including supplier management, hire to retire, and sales. It is putting the digital tools and processes in place to make that vision a reality. Through its seven subsidiaries, the collegiate media and technology company manages the multi-media rights for more than 200 top collegiate brands, conferences, and arenas.Īs a fully integrated media agency for college athletics, Learfield IMG College helps clients elevate their brands in an increasingly digital world. Many leading colleges and universities rely on Learfield IMG College to bring it all together. Learfield IMG College turns digital workflows into a team sport with AdobeĪ lot of work goes into creating a thrilling college sports experience – from ticketing and concessions to marketing, licensing, and sponsorship agreements.
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